Job Openings


JPCatholic is accepting applications for a Financial Aid Assistant. The successful candidate will have strong attention to detail and interpersonal skills, and have the capacity to field routine questions from prospective and current students regarding all aid programs. Financial aid requires extensive attention to detail and the ability to work collaboratively with students and their families as well as internal staff and faculty, while following policies and procedures that comply with all necessary regulations. The candidate will assist in ensuring that student paperwork is completed properly and communicate when follow up is needed. This position will provide office and ad-hoc support for the Director of Financial Aid.

Current financial aid programs include Federal aid, institutional aid, Veterans benefits, private loans, private scholarships, State aid, and monthly institutional payment plans.

The ideal candidate would also have the desire and capacity to cross-train and learn all aspects of the financial aid office, and would be trained as the primary Designated School Officer for F1 (nonimmigrant) students. Success in these areas could lead to additional responsibilities and compensation.

Example of Duties

  • Assist students and their parents with questions regarding the various programs and application processes
  • Create folders and input data from institutional aid applications for the Financial Aid Committee
  • Schedule scholarships in Student Information System (Blackbaud) for billing
  • Assist in tracking outstanding tasks for prospective students and follow up to acquire any missing items
  • Compile a spreadsheet with rosters and students, follow up with professors for attendance at beginning of quarter or as needed
  • Assist with maintaining accurate record of EFA (Estimated Financial Assistance) in Regent by preparing uploads on at least a quarterly basis
  • Annual review of student (Admissions/Registrar) files to verify high school/undergraduate completion
  • Review required consumer information on an annual basis to ensure institution is meeting regulations
  • Send annual disclosure notice to all applicable students, staff, and faculty
  • Maintain current information in files, Student Information System (Blackbaud), and financial aid system (Regent)
  • Assist with financial literacy workshops for current students
  • Maintain list of private scholarships
  • Assist with reporting as necessary
  • Assist with periodic and ongoing data quality checks/audits
  • Assist in reviewing University Catalog, website, and other documentation for consistency and accuracy
  • Any other tasks as assigned

Essential Qualifications and Skills

  • Ability to work effectively within Catholic Christian environment/buy into University mission to “Impact Culture for Christ”
  • Experience with the higher education financial aid process (either in a professional setting, as a student, or as a parent)
  • Demonstrable ability to use Excel (including basic understanding of functions) and other spreadsheets
  • Experience using computers and office equipment (scanner, copier, fax machine)
  • Meticulous attention to detail
  • Excellent written and oral communication skills: email, phone, in-person meetings, and other business writing
  • Ability to plan, organize, and multitask in a fast-paced and frequently changing environment
  • Ability to maintain confidentiality of student information

Preferred Qualifications and Skills

  • Bachelor’s Degree in area of Business/Finance/Law
  • Experience in service-based position or two or more years of experience in financial aid at a post-secondary institution
  • Knowledge of Federal and state aid practices and policies
  • Spanish fluency (ability to advise students/parents regarding sometimes technical financial aid information)
  • Experience with verification for Title IV aid
  • Experience with NSLDS enrollment reporting
  • Experience administering Cal Grant program
  • Experience with Blackbaud Student Information System

Environment

JPCatholic is a lay run Roman Catholic institution with a primary focus on shaping future creators and innovators, leaders and entrepreneurs within a faith-filled Catholic campus environment. Our faculty and staff passionately support the mission and vision of the University; they transmit that passion to our students, and seek to Impact Culture for Christ. Our students have the opportunity to acquire a deep and personal knowledge of Jesus Christ. Catholic ethical, moral, and social values provide a guiding compass for everything we do. Our academic vision is to create a extraordinary university for students through degree programs in the Creative Arts and Business Innovation.

Please read our campus security report and disclosure information.

Application

Send your resume/CV and a cover letter to Anna Velasco, Director of HR, at avelasco@jpcatholic.edu or to: 220 W. Grand Ave, Escondido, CA 92025. In your cover letter, you should explicitly detail how you will support the mission of the University, why you are well suited for the position, and explain your competence and commitment. Your resume should detail your professional experience as it matches the position requirements described above. Review of applications will continue until the position is filled. Interviews and hiring dates are budget and student enrollment dependent. Please carefully read and understand our expectations with respect to fidelity to and respect for the teachings of the Catholic Church here.

JPCatholic is committed to creating an atmosphere that values human diversity. Equal employment opportunities shall be afforded to all individuals with respect to compensation and privileges of employment, benefits, and separation, as well as all other terms and conditions of employment.

John Paul the Great Catholic University strives to hire and promote the best-qualified individuals, and background and reference checks are an important part of these processes. When a background or reference check is needed with respect to hiring or other employment decisions, JPCatholic conducts such checks in compliance with applicable federal, state and local laws. JPCatholic will make a conditional offer of employment prior to a background check being conducted. Failure to satisfactorily complete the background check may affect the employment of a person who was conditionally offered the position.