Students must be aware that the institutional refund policy may differ from the Return to Title IV policy, and if they received Federal Financial Aid, they may be liable for the return of funds while still owing a debt to JPCatholic. Please carefully review both policies below.
Institutional Refund Policy:
Enrollment Fee and Housing Costs are non-refundable.
Cancellation Prior to the First Day of the Quarter
The student has the right to cancel their enrollment and obtain a refund of charges paid prior to the first day of the quarter. This includes fees for instruction only. Equipment such as laptops, software, and books is purchased separately by the student and is NOT covered by this refund policy.
Cancellation shall occur when written notice is delivered to the address of JPCatholic shown on Page 2 of this catalog. This delivery can be by mail or hand delivery. If the notice is sent by mail, it is effective when postmarked. If a student cancels their enrollment, JPCatholic will refund any money that the student has paid for tuition within thirty days after their Notice of Cancellation is received.
Withdrawing from the University
Any student will have the right to withdraw from their program of instruction at any time. The refund policy for students who have completed 60% or less of the course shall be based on a pro rata formula. Students must obtain the Official Withdraw Form from the Registrar to withdraw from the program or class.
Students are obliged to pay only for educational services rendered. The refund shall be the amount paid for instruction multiplied by a fraction, the numerator of which is the number of weeks of instruction which the student has not received but for which they have paid (determined by the date on the Official Withdrawal Form), and the denominator of which is the total number of weeks of instruction for which they have paid.
If the amount student has paid is more than the amount they owe for the time they have attended, then a refund will be made within thirty days of withdrawal. If the amount that the student owes is more than the amount already paid, then the student must make arrangements to pay for it. Students with past-due accounts are not entitled to receive final grades, transcripts, a diploma or certificate, and/or other possible University-provided verifications until the balance is paid in full.
If a student’s entire tuition and fees are paid by a third party, the refund will go directly back to the third party and not the student. If the student has received student financial aid funds from a third party (Federal aid, State Aid, private scholarship fund, etc.), the student is entitled to a refund of remaining moneys not returned to the respective financial aid programs. Aid will be returned to third parties in the following order:
- Title IV Federal Aid (Department of Education)
- Cal Grant (California Student Aid Commission)
- Private scholarships
Please note that any student receiving private loans or VA Benefits that have withdrawn after attending at least one day of the quarter will be responsible for returning the unearned funds to the respective programs.
If the student obtains a loan to pay for an educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund.
If the student defaults on a federal or state loan, both the following may occur:
- The federal or state government or a loan guarantee agency may take action against the student, including garnishing an income tax refund; and
- The student may not be eligible for any other government financial assistance at another institution until the loan is repaid.
Return of Title IV Funds Policy
The Office of Financial Aid is required by federal law to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed or take a leave of absence prior to completing 60% of any payment period (quarter). The Return of Title IV Funds Policy applies to all students who have or could have been disbursed Title IV funds. In accordance with federal regulations, the institution and the student are required to return unearned portions of Title IV assistance.
The return of the funds is based upon the percentage of time the student was attending the University. The withdrawal date used to determine the refund is the date the student began the college’s withdrawal process. When the student withdraws during his payment period, the amount of Title IV funds he has earned up to that point is determined by the Federal Return of Title IV funds formula: Percentage of payment period (quarter) completed equals the number of days completed up to the withdrawal date divided by the total days in the payment period of term. Any break of five days or more is not counted as part of the days in the term. This percentage is also the percentage of earned aid.
Funds are returned to the appropriate federal program based on the percentage of unearned aid. This is determined by multiplying the percentage of Title IV aid earned by the total of Title program aid that has been or could have been disbursed to the student. If the student received less than the amount earned, the school must offer a disbursement of the earned aid that was not received (called a post-withdrawal disbursement). If the student earned less aid than was disbursed, the institution, student, or both must return the funds in a specified order. Keep in mind that when Title IV funds are returned, the student borrower may owe a balance to the institution.
If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.
The institution must return the amount of the Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student’s withdrawal.
Refunds are allocated in the following order:
- Unsubsidized Direct Stafford Loans
- Subsidized Direct Stafford Loans
- PLUS Loans
- Federal Pell Grants
- FSEOG Grants
If a student obtains a loan, the student will have to repay the full amount of the loan plus interest, less the amount of any refund.